Executive Assistant Job at Career Group, Menlo Park, CA

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  • Career Group
  • Menlo Park, CA

Job Description

A prestigious and fast-paced investment firm in Menlo Park is seeking a highly capable Executive Assistant to support one of the firm’s Co-Founders and General Partners. This role requires at least five years of EA experience, exceptional organizational skills, and the ability to excel in a demanding environment. Key responsibilities include managing complex schedules, coordinating extensive travel itineraries, processing expenses, preparing correspondence, and serving as a vital right-hand support and gatekeeper.

Key Responsibilities:

  • Manage a highly complex, fast-moving calendar and proactively anticipate the executive’s needs to minimize scheduling conflicts
  • Coordinate extensive domestic and international travel, including last-minute changes and detailed itineraries
  • Serve as a gatekeeper and primary point of contact, ensuring timely communication and immediate responsiveness
  • Prepare and edit correspondence, presentations, and confidential documents with the highest degree of accuracy
  • Facilitate logistics for meetings, events, and special projects, collaborating closely with internal teams and external partners
  • Maintain strict confidentiality and discretion at all times, supporting a high-profile and demanding executive
  • Be available for extended hours and remote responsiveness as needed, demonstrating flexibility and a thick-skinned, professional demeanor

Qualifications:

  • 5+ years of Executive Assistant experience supporting C-suite or senior executives, preferably in fast-paced or high-pressure environments
  • Bachelor’s degree required
  • Proven ability to quickly adapt and take initiative in a complex and demanding setting
  • Exceptional organizational, communication, and interpersonal skills
  • High emotional intelligence with the capacity to work with a direct, particular executive
  • Ability to maintain composure and professionalism under pressure
  • Comfortable with a full-time, in-office schedule (8 am – 6 pm) with flexibility for occasional extended hours and remote availability

Compensation & Benefits:

  • Competitive salary range $150,000 to $180,000
  • Performance bonuses and comprehensive benefits package
  • Opportunity to work within an elite, well-respected leadership team

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance

Job Tags

Full time, Work at office, Immediate start, Remote work,

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