Job Description
POSITION PURPOSE
Under the general supervision of the Operations Manager, the Operations & Logistics Coordinator is responsible for supporting our operations team by managing internal coordination across departments, supporting deployment logistics, and maintaining clear, structured processes.
QUALIFICATIONS
Education: Bachelor's degree preferred, High School diploma or equivalent required.
Experience: Entry-level or 1+ years of experience in operations, administration, or logistics preferred.
Licensure/Certification: None required.
Required Skills: Strong organizational and coordination skills with a sharp attention to detail. Fast learner with a proactive, adaptable, and collaborative mindset. Excellent written communication and interpersonal skills. Demonstrated problem-solving ability and resourcefulness. Ability to prioritize competing demands and thrive in a deadline-driven environment. Willingness and ability to travel for field deployments or operational needs.
Proficient in Microsoft Office Suite: Excel, Word, PowerPoint, and SharePoint.
LATITUDE, CONTACTS/INTERACTIONS
All positions of AG&P Americas Inc. are part of an interdisciplinary team and, as such, participate in the care and service delivery process through effective interaction with other team members. Primarily interacts with Company staff, employees, and Vendors. Reports to the Operations Manager.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Frequent sitting, standing, walking, and using hands and fingers to operate equipment such as a laptop. Visual, hearing, and speaking acuity is required. Working conditions are typically inside a climate-controlled office with some project deployment work in the field on project sites. This position is expected to be in the office Monday through Friday. Occasional remote work due to scheduling conflicts or work-related travel is permitted. Up to 20% domestic travel can be expected annually for meetings, conferences, deployments, and project mobilization/demobilization support. Coordination work with Manila or other international locations will require outside-of-normal work hours.
ESSENTIAL JOB FUNCTIONS
Every effort has been made to make this job description as complete as possible. However, it does not state or imply that these are the only duties the incumbent will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the job.
1. Serve as a central coordination point between internal departments to ensure smooth communication and operational alignment.
2. Support the Operations Manager in daily administrative and logistical tasks as directed.
3. Organize and maintain internal systems, trackers, and dashboards for TFW deployments, logistics, and workforce data.
4. Assist with planning and execution of workforce deployments, including travel booking, housing coordination, onboarding logistics, and compliance tracking.
5. Proactively identify and secure vendors, service providers, and other resources required to support deployments (e.g., housing, transportation, supplies).
6. Problem-solve and respond quickly to emerging logistical or operational issues; escalate and resolve conflicts as needed.
7. Maintain up-to-date records for visas, I-94 expiration dates, and deployment milestones.
8. Prepare and format reports, spreadsheets, and presentations using Microsoft Excel, Word, PowerPoint, and SharePoint.
9. Join evening calls or off-hours meetings to support coordination across time zones when necessary.
10. Travel to deployment sites to support the operations team with worker mobilization/demobilization.
11. Demonstrates professional conduct and comply with company policies and procedures.
12. Maintains employee confidentiality.
13. Performs all other related duties as assigned.
I have reviewed these job requirements and verified that I could perform this position's minimum requirements and essential functions.
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