Job Description

Hospice Business Office Manager

Location: San Diego, CA

Job Type: Full-Time, On-Site

Salary Range: $80,000 $92,000 per year (Depending on Experience)

Position Summary: The Hospice Business Office Manager is responsible for managing day-to-day administrative operations in a hospice setting. This role ensures smooth office functions, compliance with regulatory standards, accurate record-keeping, and efficient communication between departments. The position supports the organizations mission of providing compassionate end-of-life care.

Reports To: Executive Director

Supervises: Receptionist, Team Assistants, Medical Records Clerk

Key Responsibilities

• Manage office budget, track expenses, and ensure financial documentation is complete
• Maintain office supply inventory and coordinate equipment needs
• Assist in payroll processing and audit employee timesheets and mileage logs
• Onboard new hires and ensure completion of all employment documentation
• Maintain accurate employee HR files, licenses, evaluations, and certifications
• Ensure vendor contracts and required documentation are current and compliant
• Process accounts payable invoices and secure necessary approvals
• Act as central point of communication between office staff, clinical team, leadership, and patient families
• Plan and coordinate staff events, team-building activities, and office celebrations
• Perform additional administrative duties as assigned

Required Qualifications

• High School Diploma or equivalent required; Bachelors Degree preferred
• Minimum 1 year of office management experience in a healthcare or hospice setting
• Knowledge of California HR policy preferred
• Strong communication, organization, and leadership skills
• Ability to problem-solve and think critically under pressure
• Demonstrated empathy and professionalism when working with patients and families

Technical Skills

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
• Experience with hospice-specific EMR systems preferred

Compensation And Benefits

• Salary: $80,000 $92,000 per year, depending on experience
• Full-time position with benefits eligibility (if applicable per company policy)

Qualified candidates will be contacted for an interview.

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