Executive Assistant Job at Russell Tobin, Palm Beach Gardens, FL

WTVHVndQWmg1bitKdlArTGdRY3ZJZFhXTGc9PQ==
  • Russell Tobin
  • Palm Beach Gardens, FL

Job Description

Job Description

Position Summary

We are seeking a highly skilled and proactive Executive Assistant to support the executive leadership team onsite in Palm Beach Gardens. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced, high-pressure environment. The ideal candidate is a confident communicator and seasoned administrative professional with a proven track record of supporting C-suite or senior global leaders. Flexibility to work beyond standard business hours is essential to meet dynamic priorities and ensure the team’s goals are achieved.

Key Responsibilities

  • Manage and adjust complex calendars, schedules, and meeting logistics across time zones
  • Coordinate domestic and international travel, including detailed itineraries and timely expense report processing
  • Prepare and consolidate materials for high-level meetings, including senior business reviews
  • Oversee planning and execution of executive leadership events and internal meetings
  • Handle sensitive information with the utmost confidentiality and professionalism
  • Draft correspondence, reports, and presentations with attention to accuracy and tone
  • Communicate effectively with internal teams and external stakeholders at all levels
  • Provide additional administrative support and assist with special projects as needed

Basic Qualifications

  • High school diploma or GED
  • Minimum of 7 years of experience supporting senior executives, including C-suite or global leaders

Preferred Qualifications

  • Bachelor’s degree
  • Prior experience in large, complex corporate environments (e.g., billion-dollar+ revenue organizations)
  • Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, Teams) and Zoom
  • Demonstrated discretion when handling confidential and sensitive matters
  • Exceptional written and verbal communication skills with a professional tone
  • Strong judgment, time management, and the ability to prioritize under pressure
  • Highly organized, with a talent for coordinating leadership events and business reviews
  • Flexible, adaptable, and calm under shifting priorities and fast-paced conditions
  • Experience organizing events involving senior executives and key stakeholders
  • Self-starter who works well independently and takes initiative
  • Proven ability to handle multiple tasks and projects efficiently.

Job Tags

Work at office, Flexible hours, Shift work,

Similar Jobs

Mountain Shadows Support Group

LVN-FT or PT Job at Mountain Shadows Support Group

 ...Licensed Vocational Nurse (LVN) Join Our Compassionate Team at Mountain Shadows! New...  ...environment? At Mountain Shadows Community Homes in Escondido , we are seeking dedicated...  ...vital role in monitoring and supporting the health and well-being of our residents. Youll... 

CourseFinder Australia Pty Ltd

Museum Curator Job at CourseFinder Australia Pty Ltd

What is a Museum Curator? In their day-to-day responsibilities, Museum Curators engage in a variety of tasks that include researching items...  ...the forefront of cultural dialogue, influencing how history and art are perceived and appreciated. With a strong focus on community... 

Mammoth Mountain

Ski Lift Maintenance Mechanic, Year-Round Job at Mammoth Mountain

Job Description Year Round At Mammoth Mountain, you will live the dream! Work and play in the majestic mountains with a free season pass that opens the doors to adventure at all Alterra Resorts. Your whole family can share this excitement with free skiing for dependents...

Zobility

Network Engineer Job at Zobility

 ...Job Description Job Description Job Description The Network Engineer will be responsible for service delivery support and project deliverables within the global infrastructure network environment supporting an $8 billion dollar company. This role will identify... 

DealerFLEX

Dealership Valet Attendant Job at DealerFLEX

 ...Dealership Valet Attendants to provide exceptional service at luxury automotive dealerships in Cherry Hill,NJ. We offer premium parking and hospitality services at some of the most exclusive retail automotive dealerships in the area, and our valet attendants are our...